We transform handover packs, O&M manuals and legacy PDFs into verified operational outputs ready for FM teams, owners and asset managers.
From PDF chaos to structured operational outputs
Operators inherit thousands of pages at handover — and almost no usable operational data. The cost is slow mobilisation, incomplete records, and compliance risk from day one.
90% of asset information sits trapped inside PDFs and disconnected files — unusable at the point of need.
4–12 weeks of manual entry before a building is ready to operate, maintain and report against.
Incomplete asset registers leave FM teams managing blind — and owners exposed on warranty, lifecycle and risk.
Without a structured audit trail, statutory obligations are difficult to evidence and expensive to reconstruct.
A fully managed pipeline. You hand over the documents — we deliver structured, verified outputs aligned to SFG20 and CIBSE Guide M. No software rollout. No internal data project.
Send handover packs, O&M manuals, asset registers and legacy PDFs — in any format, at any volume.
Our AI extracts assets, tasks, frequencies and lifecycle data. Every output is reviewed and verified by our team.
Structured deliverables for FM teams, owners and asset managers — ready to load into your CAFM, IWMS or reporting stack.
Five investor-grade deliverables, structured and verified — the operational record every owner, FM team and asset manager actually needs.
Structured inventory with locations, attributes and unique IDs — CAFM-ready.
Planned maintenance tasks and frequencies, mapped to SFG20 classifications.
Replacement profiles and capex forecasts aligned to CIBSE Guide M.
Statutory and mandatory obligations indexed asset-by-asset, with audit trail.
Gap analysis on handover quality, coverage and outstanding operational risk.
Investor-grade operational data, delivered without internal lift.
Faster mobilisation versus manual handover
Aligned schedules, statutory through optimal
Verified asset coverage from day one
Lifecycle and capex planning included
Owners, developers and FM teams use MaintainOS to compress mobilisation, close compliance gaps, and stand up operational data on day one.